Help Desk Customer Service Best practices

By Peter J. McGarahan, Founder and Leader, McGarahan &lifier Affiliates

I simply completed a 4 month task for a person where I had been requested to exchange the Service Desk manager, measure the team’s performance and implement strategies for continuous improvement. It had been an excellent experience to have the ability to practice things i preach and gain further experience into team and business dynamics. There have been a couple of fundamental components missing in the way this particular service Desk operated. In summary:

  • They weren't a group.
  • They'd not accepted industry guidelines.
  • These were missing trust, communication and shared goals.
  • These were individual contributing factors, all doing their job their way with little concern for those doing the work exactly the same proper way.
I began my assignment by watching, meeting with, interacting and developing trust by leading by example. In my experience, creating the most important thing for you when it comes to performance and professionalism is the initial step. You need to tell they what matters most for you, what you love and just what they ought to worry about after which be relentless inside your mission for make sure it is engrained within their daily behavior. You might also need to exhibit them by supplying all of them with one-on-one and team training in addition to connecting their new and enhanced actions to results/effects. They became dependent on the manager to create all their choices on their behalf and that i thought it had been holding it well. We implemented daily 15 minute team conferences to rebuild the trust and open the communication channels. I ‘pushed’ back on making choices on their behalf after i understood they might make sure they are by themselves or by talking to their teammates.

Natural leaders rapidly rose towards the challenge and assisted another team people who have been battling using the new directive targeted at utilizing the energy from the team. We used good examples and situations to obviously communicate towards the team the main difference between unacceptable, expected and also over-and-above performance. They decided to police their very own performance utilizing a daily scorecard and use other team people who needed training around the recently focused guidelines and services information and support. I believe the finest satisfaction for me personally with this particular team was rebuilding their pride by themselves, the work they do as well as their team. Service Desk pride is an essential component of success. The professional and also the team must are proud of their professionalism, customer support as well as their attitude and approach for the customer as well as their peers in supporting the company. Then, and just then, will the business respect them and treat them for that customer support professionals they're as well as their capability to work their issues to resolution on time.

After shifting my duties to some permanent Service Desk manager who I questioned and suggested for that position, I sent this Top list towards the team instead of a untidy, “tearful” goodbye. I requested these to bare this list top-of-mind because they engaged with clients, team mates ands peers every day. I guaranteed when they centered on the high Best ten practices, they'd be compensated in additional ways they might imagine.

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